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Terms in this set (99)
presentation
also called a slide show helps deliver a dynamic, professional-looking message to the audience
slideshow
presentation which delivers a dynamic, professional-looking message to the audience
deck
collection of slides ina presentation
theme
specific design with coordination colors, fonts, and special effects such as shadows and reflections
variants
alternate designs for each theme
why change variant
the title slide will have text and a picture, so yo want to select a theme, like berlin, with an uncluttered backround to go with a certain theme
how do ui choose the words for the slide
all presentations should follow the 7 x 7 rule, which sates that each slide should have a maximum of seven lines, and each line should have a maximum of seven words. Powerpoint
designers must choose their words carefully, in turn, help viewers read the slides easily
avoid line wraps
Title slide
purpose is to introduce the presentation to the audience
landscape orientaton
where the slide width is greater than its height
placeholders
are boxes with dotted or hatch-marked borders that are displayed when you create a new slide
paragraph is a segment of text with the same format that begins when you press the ENTER key and ends when you press the ENTER key again
is a segment of text with the same format that begins when you press the ENTER key and ends when you press the ENTER key again
level
is a position within a structure, such as an outline, that indicates the magnitude of importance
how do you use the touch keyboard with a touch screen
to display the on-screen keyboard, tap the touch keyboard button on the windows task bar. when finished using the touch keyboard, tap the X button on the touch keyboard to close the keyboard
why use a subtitle
the subtitle gives an additional detail
zoom
the view of the slide on the screen so that the text or other content is enlarged or shrunk
why zoom
zooming the slide can help yo see slide elements more clearly so that you can position them precisely where desired
if i change the zoom percentage, will the slide display differently when i run the presentation
no. changing the zoom helps you develop the slide content and does not affect the slide show
other ways to zoom
drag zoom slider on status bar, click zoom level button on status bar, click zoom button, pinch two fingers together
format
font, style size, and color of characters
font
typeface, defines appearance and shape of the letters, numbers, punctuation marks, and symbols
style indicates how the characters are formatted
size specifies the height of the chracters
color
defines the hue of the characters
why format multiple words or paragraphs at once
it is efficient to select the desired text and then make the desired changes to all the characters simultaneously
other ways to format together
position pointer to left of first paragraph and drag to end of line
why use different font styles on different slides
these style changes make the words more appealing to the reader and emphasize particular text
italic text has a slanted appearance
has a slanted appearance
whye mphasize words and characters
you could perform these actions separately, but it is more efficient to select the word and then change the font attributes
why use more colors than just one
the color, orange, is associated with that season, and you want to add more emphasis, subtly, to this word in your title slide text
if the mini toolbar disappears from the screen, how can i display it once again
right-click the text, and the mini toolbar should appear
why did i select the color orange
orange is one the 10 standard colors associated with ever document theme, and it is a universal color repreenting hte fall colors
what is the difference between the colors shown in the theme colors area and the standard colors
the 10 colors in the top row of the theme colors area are two text, two background, and six accent colors in the berlin theme; the five colors in each column under the top row display different transparencies
why does the bullet character display a white dot
the berling document theme determines the bullet characters each paragraph level has an associated bullet character
i clicked the new slide arrow instead of the new slide button what should i do
click the title and content slide thumbnail in the berlin layout gallery
how do i know which slide number I am viewing
the left edge of the status shows the current slide number followed by the total number of slides int he document, in addiction the slide number is displayed to the left of the slide thumbnail
why does the bullet for this paragraph have a different size?
a different bullet is assigned to each paragraph
can i delete bullets on a slide?
yes. if you do not want bullets to display in a particular paragraph, click the bullets button or right-click the paragraph and then click the bullets button on the shortcut menu
I pressed the ENTER key in error, and now a new bullet appears after the last entry on this slide. How can i remove this extra bullet
press the BACKSPACE key twice
why assign emphasis to multiple words at once
the actions could be performed separately, but it is more efficient to select the words and then change the font attributes
why bold
bod characters display somewhat thicker and darker than those that display in a regular font style
why increase font size
to add emphasis, you increase the font size for the words, every saturday
layout
specifies the arrangement of placeholders on a slide
layout gallery
you can choose a slide layout from a gallery o nine
why use comparison layout
the comparison layout has two headings and two text placeholders adjacent to each other; so an audience member easily can compare and contrast the items shown side by side
why use title only layout style
the only text on the slide is the title and the majority of the slide content is the illustration
why use groups that allow you to choose and change the appearance of all the slides or individual slides
at any time while creating the slide deck, you may decide to switch the theme so that the slides have a totally different appearance
are the temes displayed in a specific order?
no. your themes might be in a different orde rthan shown here
how can i determine the theme names
if you point to a theme, a screentip with the theme'[s name appears on the screen
if i decide at some future time that this design does not fit the theme of my presentation, can i apply a different design
yes. you can repeat these steps at any time while creating your presentation
why change the color variation
the new man event theme has a default red color, but you want to emphasize the green color associated with nature, just like you initially did when you chose the green variant for the Berlin theme
if i decide at some future time that this color variation does not fit the theme of my presentation, can i apply a different variant
yes, you can repeat these steps at any time
why should i save the presentation again
so you do not lose the modifications made since you last saved it.
a view
is the mode in which the presentation appears on the screen
normal view
which is composed of three areas that allow you to work on various aspects of a presentation simltaneously
slide pane
displays the current slide
slides tab
on the left of the screen, thumbnails which are miniature views of the slides appear
Notes pane
by default, is hidden at the bottom of the window
scroll bar
bar used to scroll at the bottom or right
scroll arrows
(scroll boxes) will appear on the right edge of the window
why move another slide in normal view
when creating or editing a presentation in normal view, you often want to display a slide other than the current one
slide indicator
shows the number and title of the slide you are about to display
insert picture dialog box
allows you to search for picture files that are stored on you computer or a storage device
how can you design a title slide that holds your audience's attention
develop a slide that reflects the content of your presentation but does so in a thought-provoking way.
why use a image on the title slide
it is likely that your viewers will see an image this slide before they read any text, so you want to include a picture to create interest in the presentation and introduce your audience to the topic
what should i do if no pictures are displayed when i click the pictures button
you may need to click the online pictures button instead of the pictures button
can i double-click the picture or filename instead of selecting it and clicking the insert button
yes. either method inserts the picture
why is this picture displayed in this location on the slide
the slide layout does not have a content placeholder, so PowerPoint inserts the file in an area of the slide you will move and resize the picture later
i am using touch screen and do not see a two-headed arrow when i press and hold the lower right sizing handle why
touch screen may not display pointers; you can just press and slide sizing handles to resize
can i drag any corner sizing handle diagonally inward toward the opposite corner to resize the picture
yes
what if i want to return the picture to its original size and start again
with the picture selected, click the reset picture arrow
what happened to the picture tools format tab
when you click outside the picture, PowerPoint deselects the object and removes the Picture Tools Format tab from the screen
why move pictures
after you insert a photo or illustration on a slide, you might want to reposition i
the firefly still is not located exactly were i want it to display what can i do to align the image
press the CTRL key while you press the ARROW keys this key combination move the illustration in smaller increments than when you press only an ARROW key
can i move or nudge the picture in very small increments
yes, to move or nudge the picture in very small increments, hold down the CTRL key with the picture selected while pressing the ARROW keys you cannot perform this action using a touch screen
what factors should you consider when developing a closing slide for the presentation
After the last slide appears during a slide show, the default powerpoint setting is to end the presentation with a black slide. this black slide appears only when the slide show is running and concludes the slide show, so you audience never sees the powerpoint window. It is a good idea, however to end your presentation with a final closing slide to display at the end of the presentaton this slide ends the presentation gracefully and should be an exact copy, or a very similar copy, of your title slide.
why duplicate a slide
when two slides contain similar information and have the same format duplicating one slide and then making minor modifications to the new slide saves time and increases consistency
why arrange slides
it is a closing slide that reinforces the concept presented in slide 1 and indicates to your audiences that your presentation is ending
drag and drop
dragging a thumbnail to drop it into the desired location
Delete or backspace
CTRL+X
Why delete text in a placeholder
to keep the ending slide clean and simple, you want to edit a few words in the slide title and subtitle text
can i drag from left to right or right ro left
yes. either direction will select the letter
could i also have selected the word, autumn, by double-clicking it
yes. either method words to select a word
could i have typed these words, while the word was selected without first cutting the text
yes either method words to replace words. you will use this alternate method in the next step
Why does the text display with all capital letters despite the fact that i am typing uppercase and lowercase letters
the main event theme uses the all caps effect for the title and subtitle text. this effect converts lowercase letters to uppercase letters.
slide transition
A special effect used to progress from one slide to the next
why add transitions
transitions add interest when you advance the slides in a presentation and make a slide show presentation look professional
why does a star appear next to the selected slide in the slides tab
the star indicates that a transition animation affect is applied to that slide
why did the time change from the default 2.00 to 3.00
each transition has a default duration time. the default wind transition time in 2.00
can i adjust the duration time i just set
yes. click the duration up or down arrows or type a speed int he duration box and preview the transition until you find the time that best fits your presenation
document properties
Details about a file such as the project author, title, and subject
standard properties
Associated with all Microsoft Office files and include author, title, subject
automatically updated properties
include file system properties, such as the date you create or change a file, and statistics, such as the file size
why are some of the document properties in my document information panel already filled in
the person who installed office 2016 on your computer or network may have set or customized the properties
why star slide show
you run a presentation for your audience so they can see the slides in their entirety and view any transitions or other effects added to the slides
slide show view
A view that allows the user to preview a presentation on the screen as it will appear to the audience.
what would i have displayed if i had clicked the slide show button instead of the start from beginning button
when you click the slide show button to start the presentation powerpoint begins the show with the currently displayed slide, which in this case is slide 5 only slide 5 would display during the slide show
where is the powerpoint window
when you run a slide show the powerpoint window is hidden it will reappear once you end your slide show
why move manually through slides
you can control the length of time each slide is displayed and change the preset order if you nee to review a slide already shown or jump ahead to another slide designed to display later in the presentation
i see a small toolbar in the lower-left corner of my slide what is this toolbar
you may see the slideshow toolbar when you begin running a slide show and then click a slide or move the pointer. the buttons on this toolbar allow you to navigate to the next slide or the previous slide, to mark up the current slide, or to change the current display if you do ot see the toolbar hover the mouse near the lower-left corner of the screen
do i have to wait until my presentation is complete to print it
no you can print a presentation at any time while you are creating it
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