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You can enter journal entries using different ledger types and multiple detail lines that distribute amounts to various accounts. The basic journal entry process serves as the basis for working with other types of journal entries. As you enter data, the General Accounting system validates the information in certain fields to ensure that the integrity of your financial data remains intact. When you enter a journal entry, the system marks it as unposted and adds it to the Account Ledger table (F0911). When you post, the system updates the Account Balances table (F0902) and marks the journal entry as posted in the Account Ledger table. You can use the Import/Export function in this program. See the JD Edwards World Technical Tools Guide for more information. If you set up Enhanced Subledger Accounting, you can access the Enhanced Subledger Revisions program (P16092) to change these values by choosing Enhanced Subledger Revisions (F9). Before You Begin
4.1 Entering Basic Journal Entries (P09101)Navigation From General Accounting (G09), choose Journal Entries From Journal Entry, Reports, & Inquiries (G0911), choose Journal Entry You can enter many types of transactions using basic journal entries. When you enter a journal entry, the debit and credit amounts must balance. Entering a basic journal entry consists of:
4.1.1 What You Should Know About
To identify the journal entry For each journal entry, you must enter information to identify it in the system, such as the date that the journal entry will affect the general ledger. On Journal Entry
To enter the G/L distribution After you enter the information that identifies the journal entry, enter the detail lines that distribute the journal entry amount to the G/L accounts. On Journal Entry
To correct an out-of-balance condition In most cases, you need to correct a journal entry so that the debit amounts balance to the credit amounts before the system accepts it.
4.2 Accepting an Out-of-Balance Journal EntryDebits and credits must be equal for a journal entry to be in balance. In most cases, if a journal entry has a remaining amount, you need to find and correct the error. However, you might need to accept an out-of-balance journal entry if an unusual situation occurs. For example:
To accept an out-of-balance journal entry On Journal Entry
See Also:
4.3 Duplicating Account Number SegmentsWhen you are entering journal entries, you can duplicate account numbers from one detail line to another to save time and reduce keying errors. 4.3.1 Example: Duplicating Account Number SegmentsThe following illustrates how duplication works in a single journal entry. It shows a series of account numbers you might enter followed by the corresponding account numbers the system uses.
The system replaces each separator character with the missing part of the account number by copying the same part from the preceding account number. If there is only one separator character, the system copies the business unit.object from the preceding detail line. To duplicate account number segments On Journal Entry During journal entry, replace each part (business unit, object account, and subsidiary account) of the account number to be duplicated with a separator character in the Account Number field. 4.4 Locating a Journal EntryNavigation From General Accounting (G09), choose Journal Entries From Journal Entry, Reports, & Inquiries (G0911), choose Journal Entry You must locate a journal entry before you can review, change, delete, or void it. To locate a journal entry On Journal Entry
See Also:
4.5 Revising an Unposted Journal EntryNavigation From General Accounting (G09), choose Journal Entries From Journal Entry, Reports, & Inquiries (G0911), choose Journal Entry You can change or delete unposted journal entries. You cannot change the following key fields:
To change the information in these fields, do one of the following:
To revise an unposted journal entry On Journal Entry
4.5.1 What You Should Know About
4.6 Copying a Journal EntryNavigation From General Accounting (G09), choose Journal Entries From Journal Entry, Reports, & Inquiries (G0911), choose Journal Entry You can create a new journal entry by copying an existing journal entry and then changing the copy. This procedure is useful when you need to:
You can copy a posted or an unposted journal entry. To copy a journal entry On Journal Entry
4.6.1 What You Should Know About4.7 Working With Invalid Account NumbersIf you enter an account number that is not set up in your chart of accounts, the system displays an error message and does not accept the entry. You must do one of the following:
Choosing a valid account number is always available. You might not have authority to temporarily accept or add an account number. The system validates the account numbers you enter on Journal Entry against the information in the Account Master table (F0901). 4.7.1 Choosing a Valid Account NumberWhen you need to change an invalid account number, you can search for the valid account number by description, by number, or by partial description. If you already know the valid number, you can correct the entry. To choose a valid account number On Journal Entry
4.7.2 Temporarily Accepting Invalid Account NumbersDepending on your general accounting constants, you might be able to accept an invalid account number temporarily. Doing this is useful in either of the following situations:
4.7.2.1 Before You BeginEnsure that the business unit segment of the invalid account number is set up as a valid business unit. If it is not, the system will not accept the entry. To temporarily accept an invalid account number On Journal Entry
4.7.2.2 What You Should Know About
4.7.3 Adding Account NumbersIf you are authorized, you can add account numbers to your chart of accounts. This task consists of:
If you add a single account number, you can enter all of the information for your chart of accounts. If you add multiple account numbers at the same time, you can access only the required part of the account information. To add a single account number On Journal Entry
To add multiple account numbers On Journal Entry
4.8 Adding Text to Journal EntriesNavigation From General Accounting (G09), choose Journal Entries From Journal Entry, Reports, & Inquiries (G0911), choose Journal Entry After you enter a journal entry, you can select it to add a comment or memo to it. This text is for internal reference only. Complete one or both of the following tasks:
4.8.1 What You Should Know About
To add text for an entire journal entry On Journal Entry
To add text to a detail line of a journal entry On Journal Entry
What is a correcting entry quizlet?Correcting Entry. an additional journal entry made to correct an incorrect journal entry (If a transaction has been improperly journalized and posted on the ledger, the incorrect journal entry should be corrected with an additional journal entry, called a correcting entry.)
What are the five steps of posting from the general journal to the general ledger?Write the journal page number.. Write the credit amount.. Write the new account balance.. Write the account number in the Post. Ref.. column of the journal.. When an amount is journalized and posted to an incorrect expense account Why is the amount of the correcting entry debited to the correct expense account?When an amount is journalized and posted to an incorrect expense account, why is the amount of the correcting entry debited to the correct expense account? To show the increase in this expense account.
What are the 2 steps to opening an account accounting?The two steps for opening an account are writing the account title and recording the balance. The steps for posting are to write the date, the journal page number, the amount, and the balance. The account number is placed in the Post.
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