[A similar topic is discussed in French in the article ADRESSES (RÈGLES D’ÉCRITURE).] Show
The inside address is the second standard part of a business letter. It comes after the heading and before the salutation. Information to includeThe inside address is the receiver’s address. It includes the name of the person you are writing to, followed by the person’s home address or by the person’s business title, department (if applicable), company name and company address: J. T. Ames OR Ms. Amrita Kumar Note that no comma is used at the end of each line of the address. General guidelinesPlacementUnless it must be moved to fit properly into a window envelope, the inside address is usually placed four to eight lines below the date, flush with the left margin. (If the letter is long, you may place the inside address two spaces below the date.) SpacingSingle-space the inside address. Name of receiverUse the appropriate courtesy title (Mr., Ms., Mrs., Miss, Prof., Dr., etc.), followed by the first and last names or by the initial(s) and last name. In the case of a woman, use the courtesy title Ms. unless you are sure that she prefers Miss or Mrs. If you don’t know the gender of the receiver, use the name without a gender-specific courtesy title (e.g. J. T. Ames, Chris Carver). If you do not have the name of a receiver, you may address your letter to a job title: Sales Manager Business titleCapitalize all words in the title except the articles a(n) and the, and short prepositions or conjunctions of under four letters (and, of, etc.): Chair of the Board If the receiver’s name and business title are both short, you may put them on the same line, with a comma between: P. T. Kelly, President If the title is longer, place it on a separate line below the name. If it runs past the centre of the page, drop the end of the title to a second line and indent two spaces: Ms. Gwynneth
R. Cornthwaite Street addressThe street address consists of the building number and the street name. Do not put a comma between the building number and the street name: 239 Forest Street Spell out words such as Street, Avenue or Boulevard. If the street address includes a compass point (e.g. north, south, east, west), write it with an initial capital: 515 Martindale Crescent East ApartmentTraditionally, the number of an apartment, unit or suite comes after the street name, on the same line. Put a comma after the street name, and use the abbreviation Apt. or the word Unit or Suite before the number: 602 Cobden Road, Unit 900 Alternatively, you can put the apartment, unit or suite number before the building number, with a hyphen between: 900-602 Cobden Road If the street address is long, the number of the apartment, unit or suite can go on the line above: Suite 205 Postal box numberIf the receiver’s address includes a postal box number, use it in place of the street address for mail delivery: Mr. J. Bernstein In writing the postal box number, do not use the number symbol (#) or the abbreviation No. If there is a station name, place it after the postal box number on the same line, with a comma between: Ms. Alma Basran City and provincePut the city and province (or territory) on the same line, with a comma and a space between them: Craigston, ON Use the Canada Post abbreviations for provinces and territories, without any periods:
Postal codeUse capital letters in the postal code. Put a space between the two sets of characters, and do not include a hyphen: N2X 7B9 You may place the postal code on the same line as the province, with two spaces between them. Do not put a comma between the province and the postal code: Craigston, ON N2X 7B9 If you prefer, in the inside address (but not on the envelope), you may write the name of the province in full, preceded by a comma. In that case, place the postal code on a separate line below the city and province: Craigston, Ontario But be sure to be consistent: write the province and postal code the same way in both the return address (if applicable) and the inside address. Addresses outside CanadaPut the name of the country in capital letters on a separate line at the end of the address. Use the abbreviation USA (without capitals) for the United States, but write out the names of all other countries: Ms. Mercedes Gomez Company as receiverSometimes you may need to address your letter to a company rather than an individual. If so, begin the inside address with the company name, and put the relevant department on the line below the company name: Acme Industries, Ltd. © Services publics et Approvisionnement Canada, 2022 What punctuation mark follows the complimentary closing of a business letter?The Complimentary Close
Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender's name. A comma should follow the closing.
Where is the inside address located on a letter?The inside address contains the mailing information belonging to the recipient and should be justified to the left margin of the letter and placed two spaces below the date (for very short letters four spaces is acceptable).
What is the letter style in which the first line of each new paragraph is indented five spaces?Modified block differs from block style in that the date, sign off, and signature lines begin at the centre point of the page line. The beginning of each paragraph is indented five spaces, along with the subject line, if used.
Which of the following is the most formal closing for a business letter?If you want to be very formal in closing your business letter, consider using one of these phrases: Respectfully. Yours sincerely. Yours respectfully.
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