Styles are available through a floating or dockable window called Styles and Formatting. This window is at the center of styles management. Do not worry if, at first, some contents of this section seem obscure while progressing through this or the next chapter. This guide describes how to use all these functions. Show
Styles and Formatting window buttons. To open the Styles and Formatting window, do any one of the following:
Style selection basicsThe first five icons at the top of the Styles and Formatting window select the category of styles to work on. Click on one of these icons to display a list of styles in that category, such as paragraph or character styles, in the main window. To apply a character style to existing text, select the text and then double-click on the name of the style in the Character Styles list. To apply any other style, put the cursor in the paragraph, frame, or page you want to modify and double-click on the name of the style in the corresponding section. You can select more than one paragraph or frame and apply the same style to all of them at the same time. Using Fill Format modeThe sixth icon at the top of the Styles and Formatting window activates the Fill Format mode. Use Fill Format to apply a style to many different areas quickly without having to go back to the Styles and Formatting window and double-click every time. This method is useful for formatting many scattered paragraphs, words, or other items with the same style, and it may be easier to use than making multiple selections first and then applying a style to all of them.
New Style from Selection, Update Style, and Load Styles functionsThe last button in the toolbar of the Styles and Formatting window is a multipurpose button that gives access to three different functions: New Style from Selection, Update Style, and Load Styles. Using New Style from SelectionUse the first function of the multipurpose button to create a new style from the formatting of an object in the current document. For instance, you can change the formatting of a paragraph or frame until it appears as you like, and then you can turn that object’s formatting into a new style. This procedure can save time because you do not have remember all the formatting settings you want, as is necessary when creating a new style with the Style dialog box. Besides, unlike when setting the formatting parameters in dialog box pages as you will learn to do later, you can immediately see how the objects will look like when formatted with the style you are creating. Follow these steps to create a new style from a selection:
In the Create Style dialog box, enter a name for the new style. The list shows the names of existing custom styles of the selected type, if any. Click OK to save the new style. Naming a new style created from a selection. Update Style (from a selection)Let’s use paragraph styles as an example.
Updating a style from a selection. The procedure to update another type of style (character, page, or frame styles) is the same. Just select the item in question, select the style you want to update, and choose Update Style. Load Styles (from a template or document)The last option in the New Style from Selection icon is used to copy styles into the current document by loading them from a template or another document. This method copies all styles, or groups of styles, at one time.
Loading styles from a template. Using the visible styles filtersAt the bottom of the Styles and Formatting window, use the drop-down menu to select a filtering criterion for the contents of the main body of the window. Normally, you will find that only a handful of styles are needed in any given document, and it makes sense to have only these styles shown. So, at the beginning of the writing process, you may want to have access to all the available styles (by selecting All Styles). However, as the document develops, it is useful to reduce the size of the list displayed to only the styles already in use (by selecting Applied Styles). If you work on a document where you want to apply special-purpose styles only (such as those styles used in writing this user guide), select instead Custom Styles. The Hierarchical Styles view is most useful when modifying styles as it reveals which styles are linked together. This topic is discussed in more detail in Chapter 7 (Working with Styles). If you select the Paragraph Styles view in the Styles and Formatting window, the drop-down menu contains many more filtering options so you can view, for example, only Text Styles, Special Styles, and so on. Drag-and-drop a selection to create a styleAnother little known property of the Styles and Formatting window is the capability of creating a new style with a simple drag-and-drop of a text selection into the Styles and Formatting window.
Which is a group of formatting elements you apply to a document?A style is a set of formatting that is applied automatically to the document as you create and modify it.
Which command would you use to copy and paste formatting from one object to another?You can use also use keyboard shortcuts to copy and paste formatting between shapes:. Select the shape you want to copy formatting from, then press Ctrl+Shift+C.. Select the shape you want to copy formatting to, then press Ctrl+Shift+V.. Which of the following actions is used to select a paragraph of text?To select a line of text, place your cursor at the start of the line, and press Shift + down arrow. To select a paragraph, place your cursor at the start of the paragraph, and press Ctrl + Shift + down arrow.
What will add text that when clicked will take you to another place in the document?Add the link. Select the text or object you want to use as a hyperlink.. Right-click and then click Hyperlink .. Under Link to, click Place in This Document.. In the list, select the heading or bookmark that you want to link to.. |