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Terms in this set (39)Which of the following types of medical records may be reviewed to record statistical information? Both paper medical records and electronic medical records Which of the following are true about both paper medical records and electronic medical records? They provide for continuity of care, They provide an ongoing record of the pt's state of health, They are legal documents if there is a question about care given, They usually include information from more than one source (All the above) What usually happens to the paper medical record after a medical office transitions to an electronic health record system? Baseline data and recent information is scanned into the electronic record, and the paper record is kept available for two to three years What is used to hold medical records if they are filed in an ordinary file cabinet? Manila folders with one or more tabs on the side that opens What is true about labels used on paper medical records? Pressure-sensitive self-adhesive labels are usually used What is used to hold the medical records if the medical office uses a paper medical record? Vertical drawer file cabinets, Open-shelf filing units arranged horizontally, Shelf filing units with pull-down fronts, Lateral drawer file cabinets (All of the above) What is always necessary if a paper medical system is used? A means to lock the medical record storage cabinets or storage room When is it recommended that file folders used to hold paper medical records be broken down into two folders? When the width of the folder reaches 3/4th in What is an outguide? A stiff piece of paper or plastic that is placed in a file when a medical record is removed. Which of the following is an indirect method of filing? Numeric What is an advantage of using color-coded labels or folders? It reduces the risk of misfiling If the office is using a color-coded system, who needs to know the meaning of the colors in use? All office staff In a paper medical record system, how are laboratory reports often filed if they are smaller than 9x12 inches? Using mounting sheets, with the oldest report at the back on the bottom. What is an indexing unit in alphabetic filing? Each part of a patient's name What is the first indexing unit in alphabetic filing? Last name What is the second indexing unit in alphabetic filing? First name If two pt's have exactly the same name, what information is used to put their medical records in order? Street address Which filing system used for paper medical records protects pt id most successfully? Numeric Which of the following would be filed first? Jones, Jane Using the alphabetic system of filing, what would "The Harris Office Supply Company" be filed under? H Which of the following names would be filed first? Winston De La Mare Which of the following names would be filed last? Bower, Edgar Lawrence Which of the following names would be filed first? St. Charles, Josephine If Mary Jane Mitchell marries John L. Walker, which of the following names might Mary Jane choose to use as her married name? All the above Which of the following is NOT an advantage of using a numeric filing system? A separate system must be maintained to link the pt's name with the numbering system If the terminal digit filing system is used, what is the first filing unit for the number 01-68-72-59? 59 If the terminal digit filing system is used, which of the following medical record numbers comes first in the files? 72-81-19-02 If a chronological numeric filing system is used, which of the following medical records comes last in the files? 7281 Which of the following makes it easier to find a paper medical record that has been removed from the files? Filing out a card to place in the outguide for every record that was re,oved Where should the MA's paper tickler files be stored? In a desk or file cabinet near where the MA usually sits If the subject method of filing is used for folders, which of the following would be filed first? Bank accounts What must occur before a piece of correspondence can be filed in a pt's paper medical record? It must be initialed by the physician In what order are documents filed into a section of the source-oriented medical record? In reverse chronological order (most recent first) What determines the classification of "inactive" for a medical record? Office policy How long should the medical records of minors be kept? Until the patient reaches the age of majority plus the number of years for the statute of limitations in that particular state. When can a physician destroy a pt's file? When the record has been inactive at least seven years after the statue of limitations has expired Which of the following is the least common method for backing up the electronic medical record? External hard drive Why are inactive records removed from the active file area in most offices? To create more apace for the records of new pt's What is a guideline for the storage of backup copies of electronic medical records? If possible, they should be stored off site in a secure location Students also viewedCH 43 TEST REVIEW40 terms teemae_ chapter 4330 terms Aschul23 Today's Medical Assistant Chapter 4339 terms ashliarellano Chapter 4450 terms sharlipres Sets found in the same folderM.A. Ch 4245 terms Marelyn_Natividad CH 43 TEST REVIEW40 terms teemae_ Ch 41 Telephone Techniques49 terms kay_alisha chapter 4330 terms Aschul23 Other sets by this creatorA. Law & Ethics60 terms AddyAML Chapter 46 and 49125 terms AddyAML Chapter 46 Medical administrative aspects II study…25 terms AddyAML Mod: 500 Chapter 41 & 4241 terms AddyAML Recommended textbook solutions Information Technology Project Management: Providing Measurable Organizational Value5th EditionJack T. Marchewka 346 solutions
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Service Management: Operations, Strategy, and Information Technology7th EditionJames Fitzsimmons, Mona Fitzsimmons 103 solutions Other Quizlet sets119 terms amanda123tfhhhPlus Lewis Chapter 55 - Neurological System77 terms mango_lycheePlus MGT 5273 Quiz 4 Chapters 9 & 1010 terms abbie_Elizabeth824 What is a chronological set of computerized records?Audit trail- a chronological set of computerized records that provide evidence of information system activity; like log-ins and outs, file accesses) that can be used to determine security violations.
In what ways is the electronic health record EHR superior to the old paper and filing cabinet method quizlet?The EHR requires more storage space.. The EHR increases health care costs for patients.. The EHR is much at faster retrieving medical information.. The EHR is always cheaper than the paper system.. What is the most common system for filing medical records?Most healthcare facilities file their health records with a numeric filing system. There are three types of numerical filing systems that are utilized in healthcare; straight or consecutive numeric filing, terminal digit or reverse, and middle digit.
What are three factors that influence the decision to choose an alphabetic or chronological filing system?What are three factors that influence the decision to choose an alphabetic or chronological filing system for patient records? Need for privacy, prevention of confusion between names, number of individuals who may be active in a filing area.
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How is chronological filing usually accomplished in an electronic system Quizlet
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