This article refers to the Barracuda Message Archiver firmware 5.2 or higher, and Barracuda Archive Search for Outlook version 5.2 or higher. Barracuda Archive Search for Outlook supports Outlook versions 2013, 2016, and 2019. Note that Outlook for Mac versions are not supported. Show Verify the Archive Search for Outlook version (available for download on the USERS > Client Downloads page in the Barracuda Message Archiver web interface) is the same major revision as the Barracuda Message Archiver firmware for proper functionality. See also:
Watch this video for a short walkthrough of Archive Search for Outlook:
Search Archived ItemsTo search archived items, click the Search Archive ( ) icon to open the Barracuda Message Archiver Search dialog box:
The administrator can associate an LDAP user or group to a role and list of email addresses in the USERS > LDAP User Add/Update page. If addresses are excluded, and a configured user runs a search through Archive Search for Outlook, the following rules apply:
Logic OperatorsBuild search queries using AND, OR, NOT, and -term. When including more than one logic operator in a query, the order in which these terms are placed is important. For example,
Typically, you first build a population of results by using "OR" or "NOT", and then subtract items from that population by using "AND". To force a different order of operations, place parentheses yourself using Keyword expression. Keyword ExpressionsWhen you enter a logic operator or a keyword expression in the Search for field, the rest of your search criteria is AND'd with the query. For example, if you enter "A AND -B" you can still specify a recipient in the Sent To field. Table 1. Commonly Used search_field Keyword Expression Values.
You may specify other search_field values as long as the correct name for the field is used. Consult Barracuda Networks Technical Support if you are unsure of the exact syntax. The phrasecan only contain a single item. However, that one item can be any one of the items described in Table 2. Table 2. Phrase Values.
Table 3. Sample Keyword Expressions.
Table 4. Sample Proximity Syntax. For the keyword proximity syntax form, each keyword must be in a single Text-based string. Enter the keyword proximity syntax as search_field:"keyword keyword"~NumericValue, where search_field is the part of the email to search through.
Table 5. Sample Fuzzy Search Syntax. Fuzzy search allows you to find words that are similar to a specified search term. For the fuzzy search syntax, enter a single keyword followed by the tilde (~). For the fuzzy search syntax form, the keyword must be in a single Text-based string.
Search CriteriaThe available search criteria differs based on the selected searched item type. Table 6. Search Criteria.
You must specify at least one search criteria to complete a search; if you specify multiple criteria, only messages that meet all criteria are returned. Keywords must be alpha-numeric characters, and are not case sensitive. Additionally, you can use wildcards to represent one or more other characters. Table 7. Wildcards.
The first character of a keyword cannot be a wildcard, and wildcards cannot be used when searching for a quote phrase. Advanced Search CriteriaClick the Advanced tab in the Barracuda Message Archiver Search dialog box to specify additional search criteria based on attachments and tags, and save your search criteria. Any search criteria specified in the Advanced tab is used in conjunction with the criteria specified in the selected search item type search tab. Keywords in the Advanced tab must be alpha-numeric characters, and are not case sensitive. You can include wildcards in the Attachment Name field (refer to Table 3 below for more information). Table 8. Advanced Search Criteria.
Message ResultsAll messages that match the specified criteria are returned in the search window. Double-click an item to open it in Outlook, or right-click to select an action to perform on the selected item, as described in Table 9. Table 9. Available Actions.
Archive MessagesItems archived or stubbed using the Archive Search for Outlook buttons have a 300MB size limit. Archive Search for Outlook includes an option to immediately archive a selected item(s) to the Barracuda Message Archiver. Additionally, if the Automatically stub attachments when archiving option is turned on, and you click the Archive Attachments ( ) icon:
This process is known as "attachment stubbing" and helps to reduce the size of both your personal inbox and mail server storage. To archive a message,
Apply a Category to Archived ItemsIf enabled by your administrator, a category is applied to all mail archived from the Archive Search for Outlook. For example, before archival, an item displays similar to: After the item is stubbed with a category, in this example Archived, it appears similar to: Restore Stubbed Content to Microsoft ExchangeTo restore stubbed content to your Microsoft Exchange Server, click the Restore ( ) icon in the Outlook toolbar. When clicked, the selected stub content is restored to the Exchange Server and persists on the Server until the next stubbing job runs.Why can't I search for an email in Outlook?Check Outlook Index Locations
Next up, double-check that Outlook is on the list of indexed locations. Open Outlook and head to File > Options > Search > Indexing Options. Select Modify from the Indexing Options panel. Make sure there is a check alongside Microsoft Outlook, then press OK.
Where is search in Outlook?To start your search, click the Search box at the top of the Outlook window. You'll immediately see Suggested Searches. These suggestions are based on your search and message history.
Where does Outlook search first by default?Your Outlook Contacts are searched first. If no match is found, all the other available address books, including any that you have added, are searched.
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