Presentation on theme: "Chapter 5: Project Scope Management"— Presentation transcript: 1 Chapter 5: Project Scope Management Show
2 What is Project Scope Management? 3 Project Scope Management Processes 4 Project Scope Management
Summary 5 Planning Scope Management 6 Scope Management Plan Contents 7 Requirements Management
Plan
8 Collecting Requirements 9 Relative Cost to Correct a Software Requirement Defect
10 Methods for Collecting Requirements 11 Statistics on Requirements for Software Projects (2011 Survey)* 12 Requirements Traceability Matrix 13 Defining Scope Project scope statements should
include at least a product scope description, product user acceptance criteria, and detailed information on all project deliverables. It is also helpful to document other scope-related information, such as the project boundaries, constraints, and assumptions. The project scope statement should also reference supporting documents, such as product specifications As time progresses, the scope of a project should become more clear and specific Information Technology Project
Management, Seventh Edition 14 Table 5-2. Sample Project Charter (partial)
15 Table 5-3: Further Defining Project Scope 16 Media
Snapshot Many people enjoy watching television shows like Trading Spaces, where participants have two days and $1,000 to update a room in their neighbor’s house. Since the time and cost are set, it’s the scope that has the most flexibility Although most homeowners are very happy with work done on the show, some are obviously disappointed. Part of agreeing to be on the show includes signing a release statement acknowledging that you will accept whatever work has been
done Too bad you can’t get sponsors for most projects to sign a similar release form. It would make project scope management much easier! Information Technology Project Management, Seventh Edition 17 Creating the Work Breakdown Structure
(WBS) 18 Figure 5-3. Sample Intranet WBS Organized by Product 19 Figure 5-4. Sample Intranet WBS Organized by Phase
20 Figure 5-5. Intranet WBS and Gantt Chart in Microsoft Project
21 Figure 5-6. Intranet Gantt Chart Organized by Project Management Process Groups
22 Table 5-4: Executing Tasks for JWD Consulting’s WBS
23 Approaches to Developing WBSs 24 Figure 5-7. Sample Mind-Mapping Approach for Creating a WBS 25 Figure 5-8. Gantt Charts With
WBS Generated From a Mind Map 26 The WBS Dictionary and Scope Baseline 27 Table 5-5. Sample WBS Dictionary Entry 28 Advice for Creating a WBS and WBS Dictionary
29 Advice for Creating a WBS and WBS Dictionary (cont’d)
30 What Went Wrong? A project scope that is too broad and grandiose can cause severe problems Scope creep and an overemphasis on technology for technology’s sake resulted in the
bankruptcy of a large pharmaceutical firm, Texas-based FoxMeyer Drug In 2001, McDonald’s fast-food chain initiated a project to create an intranet that would connect its headquarters with all of its restaurants to provide detailed operational information in real time. After spending $170 million on consultants and initial implementation planning, McDonald’s realized that the project was too much to handle and terminated it Information Technology Project Management,
Seventh Edition 31 Validating Scope It is very difficult to create a good scope statement and WBS for a project It is even more difficult to verify
project scope and minimize scope changes Scope validation involves formal acceptance of the completed project deliverables Acceptance is often achieved by a customer inspection and then sign-off on key deliverables Information Technology Project Management, Seventh Edition 32 Global Issues
Many countries have had difficulties controlling the scope of large projects, especially those that involve advanced technologies and many different users For example, the state government of Victoria, Australia, has a Web site for its public transportation smart card at There were many problems in developing and implementing the smart card Information Technology Project Management, Seventh Edition
33 Controlling Scope Scope control involves controlling changes to the project scope Goals of scope control are to
influence the factors that cause scope changes assure changes are processed according to procedures developed as part of integrated change control, and manage changes when they occur Variance is the difference between planned and actual performance Information Technology Project Management, Seventh Edition
34 Best Practices for Avoiding Scope Problems 35 Suggestions for Improving User Input
36 Suggestions for Reducing Incomplete and Changing Requirements 37
Suggestions for Reducing Incomplete and Changing Requirements (cont’d) 38 Using Software to Assist in Project Scope Management
39 Chapter Summary Project scope management includes the processes required to ensure that the project addresses all the work required, and only the work required, to complete the project successfully Main processes include Define scope management Collect requirements Define scope
Create WBS Validate scope Control scope Information Technology Project Management, Seventh Edition What is scope validation?Validate scope is defined as "The process of formalizing acceptance of the completed project deliverables". Control Scope is defined as "The process of monitoring the status of the project and product scope and managing changes to the scope baseline".
What is used to validate the scope of the deliverables?Requirements Traceability Matrix is an input to validate scope process to show that requirements were achieved the validated deliverable. Requirement traceability matrix shows the status of each requirement, the track of requirement, and which deliverable will fulfill the requirement.
What involves formal acceptance of the completed project scope by the stakeholders?Verify the Scope: Scope verification involves formal acceptance of the project scope by stakeholders through reviews of deliverables to ensure that items identified as "in scope" for the project phase have in fact been completed satisfactorily.
What is scope verification in project management?The primary purpose of the Verify Scope process is to formally accept completed deliverables and obtain sign-off that the deliverables are satisfactory and meet stakeholders' expectations. Verify Scope formalizes the acceptance of the project scope and is primarily concerned with the acceptance of work results.
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