The definition of a separate entity is easy to figure out, but, as they say, the devil is in the details. A separate entity is a business that is separate legally and financially from its owner or owners. Show
In terms of day-to-day business, a separate entity runs separately from the owner, with a separate bank account and transactions, buying and selling products or services or both, and receiving and paying out its own money. Everything done by the business entity is separate from what is done by the individual owner(s). Key Takeaways
Why Should I Make My Business a Separate Entity?You can legally set up any type of business, but the primary reason for setting up a separate entity is to separate the liability of the business from the liability of the individual owner(s). A business or individual can have liability for debts and also for lawsuits for negligenceor illegal actions. Accounting for Separate Business EntitiesBusiness accounting concepts operate on the principle of a business entity as separate from the owner(s) as personal entities. For example:
Accounting for each business as a separate entity is needed to:
NoteAll business accounting is based on the separate entity concept, with business transactions kept separate from the owner's personal assets, but having separate accounting doesn't mean your business is a separate entity for liability or other purposes. Legal and Liability Benefits of a Separate EntityThe concept of liability protection is important because most people can't afford the higher liability incurred by a business. The concept of the separate entity can be found in the term "corporate shield" or "corporate veil," meaning that the corporation (or other separate entity) is shielded from liability. If the business is a separate entity, that shield or veil can't be pierced. This concept applies in several situations, including:
For example, you can limit liability by purchasing liability insurance protection, but why should you as an individual pay for insurance for the liability of your business? If you don't have your business set up as a separate entity, you will need lots more personal liability protection, at a higher cost. Some examples:
If you don't keep the separate entity clearly separate, you personally could be liable for any lawsuits or judgments against the business. This might mean personal bankruptcy or selling your personal assets to pay for lawsuits. What Types of Businesses Are Separate Entities?All business types except sole proprietorships must register with a state in order to do business. State registration doesn't mean that the business is a separate entity. A corporation is a separate entity. The business registers with a state and keeps its business separate through its transactions and ownership documents. All types of corporations (including S corporations, professional corporations, and professional service corporations) are separate entities. A limited liability company (LLC) is also a separate entity because the LLC owners (called members) have their liability limited to their contribution to the business. Partnerships may be separate entities and have limited liability, depending on the type of partnership chosen. In a general partnership, the partners are each liable personally for the debts and lawsuits against the partnership. But, some specific types of partnerships are designated as having limited liability and are separate entities. You may be able to form a limited partnership or limited liability partnership (LLP) as a separate entity. NoteSome partnerships are formed by a group of professionals (attorneys, CPAs, or architects, for example) as a separate entity called a Professional Limited Liability Partnership. A sole proprietor business is not a separate entity. The sole proprietor business is one person, and that person and the business are considered together. The debts and legal liabilities fall to the business and the individual. How Do I Keep My Business Entity Separate?Even though you have set up your business by registering it with your state, that's just the beginning. The business must be managed on a day-to-day basis so it's completely obvious to the IRS and the legal system that the business is a separate entity. There are some ways you can set up your business recordkeeping, accounting, and other processes so they are separate from your personal transactions. The first things you need are a separate business checking account and a business tax identification number called an Employee ID Number (EIN). This number is like a Social Security Number for a business. It's easy to apply for an EIN online. Then, make sure all transactions between yourself personally and the business establish your business as a separate entity. Any money you withdraw from or put into the business must have written documentation:
NotePayment processes and employment taxes also apply to any family members who work in the business as well.
Bottom LineThe concept of a separate entity is important, so be sure to create a good accounting system and use the system for recordkeeping purposes, and in case of an audit. Want to read more content like this? Sign up for The Balance’s newsletter for daily insights, analysis, and financial tips, all delivered straight to your inbox every morning! Is a legal entity created by the state?A Corporation Is a Separate Legal Entity Created by the State and Is Obligated by Law to. A California LLC typically provides similar liability protection to a company, but is taxed differently.
What are the 4 types of entities?When beginning a business, you must decide what form of business entity to establish. Your form of business determines which income tax return form you have to file. The most common forms of business are the sole proprietorship, partnership, corporation, and S corporation.
What is the name of the legal entity?A legal entity name is the name of the entity that appears on all official documents or legal papers. It can be different to a business name. If it's a company, it will be the full company name including proprietary limited (Pty Ltd or any variation). Only the names highlighted in green are legal entities!
Which type of business organization creates a separate legal entity?A corporation is a legal entity that is separate and independent from the people who own or run the corporation, namely shareholders. A corporation has the ability to enter into contracts separate from that of the shareholders, but it also has certain responsibilities such as the payment of taxes.
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