Note: Microsoft Access doesn’t support importing Excel data with an applied sensitivity label. As a workaround, you can remove the label before importing and then re-apply the label after importing. For more information, see Apply sensitivity labels to your files and email in Office. Show
You can bring the data from an Excel workbook into Access databases in many ways. You can copy data from an open worksheet and paste it into an Access datasheet, import a worksheet into a new or existing table, or link to a worksheet from an Access database. This topic explains in detail how to import or link to Excel data from Access desktop databases. What do you want to do?
Understand importing data from ExcelIf your goal is to store some or all of your data from one or more Excel worksheets in Access, you should import the contents of the worksheet into a new or existing Access database. When you import data, Access creates a copy of the data in a new or existing table without altering the source Excel worksheet. Common scenarios for importing Excel data into Access
If this is the first time you are importing data from Excel
Import data from ExcelThe steps in this section explain how to prepare for and run an import operation, and how to save the import settings as a specification for later reuse. As you proceed, remember that you can import data from only one worksheet at a time. You cannot import all the data from a whole workbook at the same time. Prepare the worksheet
Prepare the destination database
Start the import operation
Use the Import Spreadsheet wizard
See Save the details of an import or export operation as a specification to learn how to save your save your specification details. See Run a saved import or export specification to learn how to run your saved import or link specifications. See Schedule an import or export specification to learn how to schedule import and link tasks to run at specific times. Troubleshoot missing or incorrect valuesIf you receive the message An error occurred trying to import file, the import operation completely failed. Conversely, if the import operation displays a dialog box that prompts you to save the details of the operation, the operation was able to import all or some of the data. The status message also mentions the name of the error log table that contains the description of any errors that occurred during the import operation. Important: Even if the status message indicates a completely successful operation, you should review the contents and structure of the table to ensure that everything looks correct before you start using the table.
The following table describes the steps that you can take to correct missing or incorrect values. Tip: While you are troubleshooting the results, if you find just a few missing values, you can add them to the table manually. Conversely, if you find that entire columns or a large number of values are either missing or were not imported properly, you should correct the problem in the source file. After you have corrected all known problems, repeat the import operation.
In addition, you might want to review the error log table (mentioned in the last page of the wizard) in Datasheet view. The table has three fields — Error, Field, and Row. Each row contains information about a specific error, and the contents of the Error field should help you troubleshoot the problem. Error strings and troubleshooting hints
Top of Page Link to data in ExcelBy linking an Access database to data in another program, you can use the querying and reporting tools that Access provides without having to maintain a copy of the Excel data in your database. When you link to an Excel worksheet or a named range, Access creates a new table that is linked to the source cells. Any changes that you make to the source cells in Excel appear in the linked table. However, you cannot edit the contents of the corresponding table in Access. If you want to add, edit, or delete data, you must make the changes in the source file. Common scenarios for linking to an Excel worksheet from within AccessTypically, you link to an Excel worksheet (instead of importing) for the following reasons:
If this is the first time you are linking to an Excel worksheet
Prepare the Excel data
Prepare the destination database
You are now ready to start the linking operation. Create the link
Top of Page Troubleshoot #Num! and other incorrect values in a linked tableEven if you receive the message Finished linking table, you should open the table in Datasheet view to ensure that the rows and columns show the correct data. If you see errors or incorrect data anywhere in the table, take correct action as described in the following table, and then try linking again. Remember that you cannot add the values directly to the linked table, because the table is read-only.
Can Access data be exported to Excel?Using the Export Wizard, you can export data from an Access database to in a file format that can be read by Excel.
When an Access object is exported to word it is saved with the .rtf file extension What does RTF stand for?Description. The Rich Text Format (RTF) is a proprietary document file format developed and maintained through several versions by Microsoft Corporation through 2008 for cross-platform document interchange among Microsoft products.
What types of files does Access allow you to export?You can export tables, queries, forms, and reports as text files. You can also export a selected portion of a datasheet view. When you export tables and queries, you have the option of exporting the entire object, or only the data without any additional formatting.
What is Microsoft Access vs Excel?In general, Access is better for managing data: helping you keep it organized, easy to search, and available to multiple simultaneous users. Excel is generally better for analyzing data: performing complex calculations, exploring possible outcomes, and producing high quality charts.
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